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Scheduling meetings in Teams

Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it'll show up in Teams, and vice versa. Every meeting scheduled in Teams is automatically made into an online meeting.

Microsoft has a comprehensive site with video tutorials and training resources located here: https://support.office.com/en-us/teams

 

Schedule a meeting

There are several ways to schedule a meeting in Teams:

• Select Schedule a meeting in a chat (below the box where you type a new message) to book a meeting with the people in the chat. 

• Go to Calendar on the left side of the app and select New meeting in the top right corner. 

• Select a range of time in the calendar. A scheduling form will pop open.

 

 

The scheduling form is where you'll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone. 

Once you're done filling out the details, select Save. This will close the scheduling form and send an invite to everyone's Outlook inbox.

 

Invite people outside your organization 

Teams lets you invite people outside your organization, including those who don't have a Teams license. You'll need their full email address to invite them.

1.     Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead.

2.     Type the person's full email address (ex: Joe@example.com).

3.     Select Invite. They'll receive an email with a link to the meeting.

 

Change the calendar view

By default, you'll be shown your work week and can be changed from the dropdown menu at the top right of your calendar. Here are your current view options:

• Day gives you an agenda view focused on one day at a time.
• Work week shows you Monday through Friday.
• Week shows you the entire week.

In the top left corner you'll find the month and year. Select the month to change your calendar view to any date— past or future. Select the arrows next to the month to scroll by day or week depending on your calendar view.

Select Today to get back to the current date.

Note: The calendar shows you everything that was scheduled in Teams, Exchange, or Outlook.

 

Right-click for more options

Right-click an event in your calendar to RSVP, remove it if it's canceled, or open the invitation to view the meeting details. If the event is a Teams meeting, you'll also get options to Join online and Chat with participants.